Financial security serves as the lifeline of corporate operations, with proper management of collection accounts being of paramount importance. Recently, Shenzhen Baiyun Technology Co., Ltd. (including its branch offices) has identified certain non-standard payment collection practices that may expose clients to potential risks. This official notice aims to standardize financial transaction procedures, ensure the security of client funds, and enhance service efficiency and quality.
I. Designated Payment Account Information
To guarantee the secure and accurate transfer of funds to our corporate accounts, clients must exclusively use the following authorized payment channels. Any transactions conducted through unauthorized accounts will not be recognized by our company.
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The aforementioned account details represent the sole authorized payment channels recognized by our organization. Any alternative accounts, including but not limited to personal accounts or third-party payment platforms, fall outside our authorized scope.
II. Prohibition of Unauthorized Collection Activities
Our company hereby formally declares that we have never authorized any organization, institution, or individual to collect payments on our behalf. Furthermore, no employee is permitted to receive payments through personal accounts. Any collection activity conducted without our written authorization shall be considered invalid.
Should clients remit payments to non-designated accounts without our express written consent, our company bears no legal responsibility for any resulting losses. We retain the right to pursue outstanding payments from clients in such circumstances.
III. Payer Requirements and Special Case Procedures
To ensure the legality and traceability of fund sources, payments must originate directly from commissioning parties, with third-party payments being generally unacceptable. Whenever possible, clients should utilize corporate accounts for transactions, avoiding personal account involvement.
In exceptional cases requiring third-party payments, clients must submit comprehensive documentation including the reason for proxy payment, payer information, and proof of authorization. Our company will rigorously review such applications to ensure compliance with relevant legal and financial regulations.
Regarding internal management protocols, with the exception of our Yiwu and Shanghai branch offices, all financial settlements for other branches are centrally administered by headquarters. Clients must exercise due diligence in verifying account details to prevent processing delays caused by erroneous transactions.
IV. Account Modification Notification Protocol
Should account changes become necessary due to business expansion or banking policy adjustments, our company will promptly notify clients through official channels. No employee possesses the authority to independently communicate or alter account information. Upon receiving modification notices, clients must verify and confirm details to ensure proper payment routing.
Payments directed to non-designated accounts will be deemed invalid, with clients remaining obligated to fulfill payment commitments through proper channels. We strongly recommend thorough verification of account details prior to transaction completion. For any uncertainties, please consult directly with our finance department.
While we acknowledge that standardized payment procedures may create temporary inconveniences, these measures fundamentally protect client assets and sustain productive business relationships. We appreciate your understanding and cooperation as we maintain our commitment to delivering exceptional service quality.
This serves as our official confirmation and declaration.
Sincerely,
Shenzhen Baiyun Technology Co., Ltd.
May 16, 2025