When time is of the essence or when special cargo requires dedicated handling, air charter flights and block space arrangements emerge as optimal solutions. However, navigating these specialized transportation methods requires understanding specific procedures and responsibilities. This article outlines the complete process for air charter and block space transportation, including key considerations for efficient and secure cargo movement.
I. CHARTER FLIGHT TRANSPORTATION
Application and Contract Execution
Charter flight applications require either an official company letter of introduction or valid personal identification documents. The charterer must negotiate transportation terms directly with the carrier. Upon reaching agreement, both parties must execute a formal charter contract that clearly defines respective rights and obligations. This legally binding document serves as the foundation for all subsequent actions and should be reviewed carefully.
Transportation Documentation
Each charter flight requires completion of a shipper's letter of instruction and air waybill, which serve as official transportation records. These documents constitute critical evidence for cargo handover and liability determination and must be maintained properly.
Supervising Personnel
Depending on cargo characteristics, charterers may elect to deploy supervising personnel. These individuals must purchase tickets and complete boarding procedures using the charter contract. Their primary responsibility involves monitoring cargo throughout transportation to ensure security.
Payload Utilization
Charterers must maximize aircraft payload capacity. Should carriers require utilization of remaining capacity, they must obtain explicit charterer consent through prior consultation and cannot make unilateral decisions.
Liability Allocation
Following contract execution, both parties assume financial responsibilities as stipulated, except in cases of force majeure such as adverse weather conditions. Charterers modifying flight plans prematurely become responsible for carrier-incurred aircraft repositioning costs.
Financial Settlement
Carriers collect charter fees according to mutual agreement, with specific amounts clearly defined within the contract.
II. BLOCK SPACE AND UNIT LOAD DEVICE (ULD) TRANSPORTATION
Block space or ULD (Unit Load Device) arrangements follow similar contract execution and responsibility allocation procedures as charter flights. However, block space transportation offers greater operational flexibility and reduced costs, making it particularly suitable for smaller cargo volumes.
III. CRITICAL CONSIDERATIONS
Prior to selecting charter or block space transportation, thorough communication with carriers remains essential to fully understand service parameters, fee structures, and applicable regulations. Cargo characteristics should dictate transportation method selection to guarantee secure and timely delivery.