Imagine your export goods are ready for shipment, but just before customs clearance, you discover an error in the domestic source of goods listed on the declaration. This is not a minor issue—mishandling it could delay or even block clearance. However, with the right documentation, the correction process can be streamlined. Below are the key documents required to amend the domestic source information on a customs declaration.
Essential Documents for Amendment
To ensure a smooth correction process, prepare the following documents:
- Domestic Trade Contract : The original scanned copy of the procurement contract between the customs declaration’s operator and the domestic supplier, stamped with an official seal. This verifies the legality of the goods' origin.
- Value-Added Tax (VAT) Invoice : A scanned copy of the VAT invoice issued by the domestic supplier to the operator, including both the invoice and deduction copies, with an official seal. This serves as a critical tax record.
- VAT Invoice Verification List : A scanned copy of the verified VAT invoice list, stamped with an authentication seal. This confirms the invoice’s authenticity and prevents fraudulent declarations.
- Explanation Letter : A formal letter issued by the operator, detailing the reason for the amendment, stamped with an official seal.
- Payment Receipt : A bank-verified copy of the payment receipt from the operator to the domestic supplier, stamped with an official seal. This proves the actual payment of the transaction.
- Foreign Trade Contract : A copy of the trade contract between the operator and the overseas buyer, stamped with an official seal. This validates the export transaction.
Submitting these documents will facilitate the efficient amendment of the domestic source of goods on the customs declaration, ensuring timely export clearance.