In international trade, discrepancies between the product names listed on shipping documents and customs declarations can lead to clearance delays or even penalties. A common question among exporters is whether minor omissions—such as excluding "accessories" from the bill of lading—are permissible.
While customs declarations typically demand exhaustive detail, including every minor item, bills of lading often allow for broader categorizations. For instance, a shipment containing glassware, bowls, and chopsticks might be declared in detail on customs forms but summarized as "tableware" on the bill of lading.
Key Considerations for Exporters
However, this practice requires careful execution due to varying regulations:
- Shipping Carrier Policies: Rules differ across carriers. Some may insist on precise descriptions, while others permit generalizations.
- Destination-Specific Rules: Countries like those in South America often enforce stricter naming requirements. Notably, Iran mandates exact matches between bills of lading and customs declarations, sometimes even requiring Harmonized System (HS) codes.
Mitigating Risks
To prevent complications, exporters are advised to:
- Consult shipping carriers and freight forwarders early in the process.
- Verify destination port regulations with local clients or agents.
- Document all communications regarding product descriptions to resolve potential disputes.
Proactive coordination with all parties ensures compliance and smooth cross-border transactions, minimizing the risk of costly hold-ups or fines.