The ocean export process for full container load (FCL) non-hazardous goods involves multiple critical steps. This report outlines the detailed workflow and key considerations to help industry professionals successfully complete cargo transportation tasks.
1. Cargo Acquisition and Quotation
Sales representatives first contact cargo owners to receive quotation requests. At this stage, detailed cargo information should be collected, including:
- Shipper and consignee details
- Commodity name (in Chinese and English)
- Shipping method and destination port
- Transshipment ports (if applicable)
- Container type and quantity
- Special instructions for overweight containers
- Details for hazardous or refrigerated goods
- Shipping deadlines and stowage requirements
- Freight payment terms
Standard container loading capacities:
- 20'GP: 31CBM volume, 17MT gross weight
- 40'GP: 67CBM volume, 25MT gross weight
- 40'HC: 76CBM volume
- 45'GP: 86CBM volume
(Note: GP = General Purpose container, CBM = Cubic Meter, MT = Metric Ton, HC = High Cube container)
After confirming these details, route managers will obtain competitive freight rates from shipping companies or agents.
2. Booking and Confirmation
Upon accepting the quotation, the sales representative must sign the Shipping Order (S/O) and prepare the corresponding booking note. This document should specify:
- Vessel schedule
- Freight charges
- Container type and quantity
- Special requirements
The route manager updates operational records after booking confirmation to ensure accurate information transfer.
3. Space Allocation and Empty Container Release
Based on booking confirmation, field staff generates space allocation documents and submits them to shipping agents within deadlines. For food exports, inspection documents must be prepared simultaneously to meet customs clearance requirements.
4. Loading, Yard Entry, and Border Inspection
After obtaining empty containers, loading should commence according to schedule, with packing lists prepared for subsequent inspections. If border inspection timelines are tight, applications should be submitted early to secure clearance documents.
5. Customs Declaration
Before vessel loading, sales representatives must collect required documents including:
- Commercial invoice
- Packing list
- Foreign exchange verification form
- Customs power of attorney
All documents must be submitted to customs brokers before the declaration deadline, with progress tracked to ensure release documents are obtained.
6. Stowage and Loading Plan
After customs clearance, cargo must be delivered to terminals for stowage. Complete and accurate loading documentation is essential, particularly release documents and packing lists. All loading information must be recorded according to shipping company regulations.
7. Bill of Lading Issuance and Payment Collection
Upon completion of loading, request the Bill of Lading (B/L) immediately, verifying all information to avoid additional charges. Note that any B/L amendments require formal procedures. Collect payment from cargo owners promptly after confirming ocean freight charges.
Conclusion
The FCL ocean export process involves numerous interdependent steps. Maintaining information synchronization and proper document preparation at each stage prevents delays and improves efficiency. Scientific process management and accurate data verification help maintain client relationships and enhance industry competitiveness.
