In international trade, accurate completion of customs declaration forms is crucial. To ensure smooth customs clearance, improve declaration efficiency, and reduce errors, China has introduced the latest version of export customs declaration form samples. This guide provides detailed reference for form completion, helping businesses understand requirements and considerations from various aspects.
Overview of the New Declaration Form Format
The new export customs declaration form, issued by China Customs in response to evolving international trade requirements, features significant changes from previous versions. This iteration emphasizes clarity and completeness of information, particularly regarding product details, consignor and consignee information.
Following feedback from customs authorities, many enterprises discovered that previous declaration forms contained non-standard entries causing clearance delays. The new format incorporates substantial optimizations for both practicality and regulatory compliance.
The revised form consists of several main sections: basic information, goods details, transportation information, inspection and quarantine details, import/export licenses and related documents. The streamlined structure enhances logical flow, making the completion process more efficient.
Completion Steps and Key Considerations
1. Consignor and Consignee Information
This fundamental section requires complete 18-digit Unified Social Credit Codes and accurate company names and addresses. These details serve not only customs requirements but also as essential verification and communication references.
When entering addresses, use standard provincial/municipal/district (county) classifications, avoiding abbreviations or non-standard formats. Clearly specify the relationship between consignor and consignee (buyer-seller, agency, partnership, etc.) to facilitate customs understanding and review.
2. Export Port and Date
Precisely indicate the export port and scheduled export/declaration dates. This information serves both customs requirements and logistics planning. With ongoing customs reforms, selecting modernized, automated ports can significantly improve clearance efficiency.
Pay special attention to date format consistency, typically requiring Gregorian calendar year/month/day format. Consider potential delays due to holidays and non-working days.
3. Transportation Information
Accurately reflect transportation methods and vehicle names, ensuring validity of shipping numbers. Different modes (sea, air, road) carry distinct requirements - provide specific details like vessel name/voyage number for sea freight or airline/flight number for air shipments.
Complete transportation information ensures timely delivery, particularly for express shipments requiring advance confirmation of delivery timelines.
4. Product Information
This critical section includes HS codes, product names, specifications, quantities, and unit prices. Clearly state destination countries as customs regulations vary accordingly.
HS codes form the foundation for tariff implementation, statistics, and export controls globally. Use internationally recognized product names to avoid regional terminology confusion.
5. Special Circumstances Declaration
Detail any special relationships or pricing influences affecting transactions. Customs may review pricing for promotional discounts or related-party sales. Prepare supporting documents like contract copies or pricing explanations to facilitate review.
Downloadable Resources
The latest export customs declaration form sample document is available for download, serving as both template and comprehensive manual. It includes completion requirements, considerations, and common error analysis. While the sample provides reference, enterprises should adapt it to their specific operations and product types.
Important Reminders
- Submitted forms cannot be amended - verify all information thoroughly for accuracy and authenticity.
- Declarants bear full responsibility for any errors, which may lead to penalties or future trade restrictions.
- Pay special attention to brand, model, and special relationship regulations to avoid delays.
- Confirm buyer-seller relationships and brand authorization requirements in advance to ensure compliance.
Professional Services and Support
Businesses may seek professional customs declaration services as international trade complexity increases. Many specialized firms offer training and customized solutions to address specific requirements and mitigate risks.
Conclusion
Proper completion of the new export customs declaration form facilitates smoother international transactions and risk mitigation amid evolving global trade policies. Attention to detail ensures both efficiency and compliance, helping businesses establish strong reputations in international markets.
